Setting up learner accounts using another management system (BROMCOM, isams, Progresso)

This article is to help you to export your learner data. Please note that the learner data must be delivered to us via one of the following:

• CSV format
• Excel spreadsheet

If you plan to deliver the learner data via CSV format or Excel, you MUST adhere to the fields we require.

There are nine compulsory fields required for data entry:

1. Forename

2. Surname

3. Admission Number

4. Gender - enter 'M' or 'F" only

5. Date of Birth - enter DOB in DD/MM/YY format

6. Registration Group

7. Year - enter a digit between '1' and '14' only

8. Unique Pupil Number (UPN) - free text field

9. Ethnicity (not compulsory) - free text field

10. Free School Meals (not compulsory) - enter 'T' or 'F' only

11. Class Details - free text field

Schools subscribing to SAM Learning's SDP Priority Intervention program will also need to submit the following 5 compulsory student data fields:

12. FSM6 - enter 'T' or 'F' only

13. Pupil Premium - enter 'T' or 'F' only

14. Special Education Needs - enter 'T' or 'F' only

15. Looked After Children - enter 'T' or 'F' only

16. English as an Additional Language - enter 'T' or 'F' only

Example:

Forename	Surname	Admission No.	Gender - Code	Date of Birth	Reg. Group	Year	Unique Pupil Number (UPN)	Ethnicity	Eligible for free meals	Class Details - Class
Gemma	Atkins	01046	F	09/07/85	H	11	J811288197017	White - British	T	Te-11-X5
Gemma	Atkins	01046	F	09/07/85	H	11	J811288197017	White - British	T	Ma-11-X5
Gemma	Atkins	01046	F	09/07/85	H	11	J811288197017	White - British	T	En-11-X5
Gemma	Atkins	01046	F	09/07/85	H	11	J811288197017	White - British	T	Ge-11-X5
Justin	Phillips	03264	M	25/06/89	D	7	Y810288197028	Black - African	F	En-07-B4
Justin	Phillips	03264	M	25/06/89	D	7	Y810288197028	Black - African	F	Ar-07-B3
Justin	Phillips	03264	M	25/06/89	D	7	Y810288197028	Black - African	F	Fr-07-C1

Please Note: Each learner will be listed a number of times, once for each class.

Important Notes:

Do not use spaces, punctuation marks or special characters such as commas or full stops.

Do not merge two fields into one column, e.g. Forename and Surname.

It is possible to enter learners' initials in the Forename and Surname fields, rather than their full names. We advise against this, however, as it makes it difficult to update Learner Accounts and makes Progress Reports unusable.

Disadvantaged Fields are optional (Pupil Premium, FSM, EAL, etc.). If these are filled in, the data must display as 'T' for 'True' or 'F' for 'False'.

What next?

When you have created the learner data file, save it either in Excel or CSV format (tab delimited) and log in using your SAM Learning Admin account details. Select the 'Learners' tab and click on the 'Import Learners' link.

This will open a web form where you can upload the data through our secure server. You will receive confirmation once this has been done. You will then receive another email once the data has been checked and uploaded into your SAM Learning school account.

Download the data upload spreadsheet template found below.